Tips for organizing your cloud-based image library

A cloud-based image library has many advantages. For one, your files are accessible anywhere, at any time. You no longer have to be at your desktop to access, view, and use your images. This also means you don't have to be the only one with access to your image library. You can invite others to contribute, manage, and use it.

Another great benefit of the uploading your organization's images into the cloud is that they're always backed up. You don't have to worry about your laptop crashing or getting stolen. Well, you can still worry about these things, but you won't have to worry about losing your images.

Filecamp provides a simple way to centralize and share your images in a cloud-based image library. Here are some tips to help you organize your image library.

Plan first, upload second

A cloud-based image library can only be as effective as it's organization and metadata. Without some thought put into how you will organize and label your files, your library will likely be hard to navigate. When you have multiple people contributing to, managing, and viewing in your image library, it's structure must be clear and consistent. Take into account who will be using the image library, what vocabulary is clear to them, and what structure feels natural to them.

Fortunately with Filecamp, after you've planned out your organization and metadata structure, carrying it out is made easy.

Hierarchical folder structure

The folder structure in Filecamp is similar to the hierarchical folder structure you know from your local Mac or PC. The main difference is that you can grant other users access to your folders. And you can decide which users should have permissions to do specific tasks, like sharing files, deleting files, etc.

The familiar folder structure also makes navigating through folders easy and straightforward, even for tech-savvy users.

With Filecamp, you can quickly search and filter for your files without having to click through multiple folders. You can easily browse through folders just as if you were on your own local Mac or PC.

Use clear metadata

Metadata plays a vital role in users finding the files they need within the image library. Having clear guidelines for consistent metadata will be most effective. If you already have metadata embedded in your files, Filecamp auto-maps and extract them to save you time. And of course, all metadata entered in Filecamp are embedded into your images.

File Naming – File naming identifies an image. Creating clear, descriptive, yet concise titles also help optimize your content for search. Pair that descriptive title with a naming convention to keep your content uniform to help the organization of your files.

Descriptions – The description of a file provides necessary information about the file. Detailed information on the subject of the image, it's contents, and where it was taken can help users of your cloud-based image library find images via search. You can also include any necessary legal information or info on the content creator or photographer.

Tag creation – Tags (keywords) allow you to filter through and identify like images. Tags are very helpful when you are looking for an image but don't have a specific file in mind. The more tags you add as a filter, the narrow your results will be. With Filecamps auto-tags feature, you can use artificial intelligence to analyze the image and suggesting tags to add.

Apply your organization's colors and branding

Flexible, custom settings allow you to bring your brand to life. Apply your own colors, logos, background images, and URLs for enhanced branding. When managing and sharing brand files, it only makes sense to have the tool reflect that same branding.

Enjoy being in charge

Create an easily accessible, online destination for your organization's brand files. Imagine how much more you can get done when you aren't consistently answering email requests for images. Control who can access your files with shared administration and password protection.

Organizing your cloud-based image library with Filecamp

Filecamp makes creating a cloud-based image library easy. With folder upload, low-resolution downloads, previews of most file types, unlimited users, granular access control, and other simple, smart features you'll have an accessible image library in no time. It's also a beautiful, visual tool because it's easy to customize with your company branding, logo, and colors.

Since Filecamp is a simple tool, you can get a great feel for it in just minutes. You can get started with better access and organization of your images by trying Filecamp out for free.


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