Artwork Approval system

Because all artwork needs to be Reviewed, Commented, Proofed and Approved.

Artwork Approval system

Filecamp is an Artwork Approval system that helps you exchange feedback on creative content. Clients, new users or non-technical users can get up-to-speed immediately with our intuitive commenting and marker tools.

Secure Third Party Approvals

Invite external partners to approve content through a secure email link. They are directed to a secure page displaying the approval content. External stakeholders can review comment or mark up files online, just like internal stakeholders.

Collaborative Review

Filecamp enables online proofing, simplifies workflow and speeds up delivery of marketing projects for brands and agencies in over 60 countries.

Use Filecamp to review, comment and approve all popular artwork file types, including multipage PDF files, and PSD, JPG, TIFF image files.

Keep everyone on the same page and up to date with notifications

Updates to your files can be delivered by email, so the people working on a job are told when a comment is added or when a file changes label from, say, "Not Approved" to "Approved".

Notifications are set per folder and go to users in your Filecamp; each user can change their own settings at any time. Reviewers who register themselves on a share page to comment do not receive them.

Artwork Approval Features

Easy to adopt

Filecamp uses file and folder structures and familiar drag-and-drop functions. Commenting is as easy as leaving a note, and you can approve designs with the click of a mouse. Now everyone can collaborate online!

Client approvals

Filecamp online proofing and approval makes it easy for clients and other third parties to review and approve projects. After you upload a design, you can easily email a link for approval with a click of a button, right from your Filecamp.

Easy distribution

Share and collaborate with clients and partners with the simple click of a mouse. You can use your Filecamp as a online proofing system as well as for everyday file sharing tasks.

Online collaboration

With every comment available, creative projects can move quickly from start to finish without stepping backwards. When everyone’s voice is heard, you can be sure everyone is happy with the final design. Best of all, there’s no software to install for you, your clients, or your team.

Version control

When you upload a new version of a file, old versions are archived so you can easily access them later. There are sometimes when you need to check an earlier revision to be sure you’ve covered all your bases. Filecamp makes it easy to toggle between different versions.

Custom Branding

Put a professional face on your Artwork Approval system with Filecamp’s custom branding features. Use your company logo and colors, plus a custom URL to make a seamless transition between your company and your approval system.

Supports many file types

Filecamp supports a wide range of files for reviewing, commenting, proofing and approval. Whether it’s a high resolution Photoshop file, or a .pdf uploaded for a quick review, Filecamp gives you the flexibility to collaborate the way you want.

Safe and secure

Built on rock solid HTTPS technology, Filecamp is secure storage for your digital assets. With easy permissions, you can grant access to only the files and folders each person needs.

Save time, increase productivity

Filecamp has a simple and beautiful interface. If you enjoy reading thick manuals, this probably isn’t for you. Jokes aside, Filecamp saves you time and money when your staff doesn’t need any training to get started.

View all features

Manage your Artwork Approval process in 5 easy steps:

Invite internal and
external reviewers.

Upload your artwork.

Let reviewers add
comments and markers
directly to the artwork.

Make the requested
changes and upload
a new version.

Apply an approval
label when the
artwork is ready.

What an artwork approval system does

An artwork approval system is where a design, label or campaign asset goes to be checked and signed off before it is printed or published. Everyone looks at the same file in a browser, comments land on the artwork instead of in an email thread, each new version keeps the history of the one before it, and the decision is recorded on the file itself. It is also called artwork approval software, an online artwork approval system, or artwork proofing software.

The artwork approval process in five steps

Upload the artwork into the folder for that job — the print-ready PDF, the label, the ad, the packaging flat.
Send it for review. Colleagues work in Filecamp; clients, printers or external partners open a secure link to a review page.
Collect the corrections. Reviewers comment and place markers on the exact spot, and reply to each other, so one correction is discussed once.
Upload the revision. The new version becomes the current one; earlier versions stay available with the comments that belonged to them.
Approve and release. Someone sets the approval label, and the approved file stays in the same library that the rest of the business shares.

Who signs off

The studio or designer uploads the artwork and fixes what comes back.
The brand or marketing owner decides whether it goes out.
The client reviews through a link, without being added as a user first.
The printer or production partner can be given access to the approved file only, using folder permissions.

Do clients need an account?

No. External reviewers open the secure link and register themselves on the review page to comment; nobody has to create accounts for them in advance, and every plan includes unlimited users, so more reviewers never cost more.

One limit to know before you promise it: reviewers who register themselves this way do not get email notifications. Notifications go to users in your Filecamp, are set per folder, and are off until turned on. If a client must be told when a revision lands, add them as a user or tell them directly.

Versions, and what happens to the old artwork

Uploading a revision keeps every earlier version, so you can open or download what was approved last month as easily as today's file. Filecamp does not place two versions side by side to compare them; if you need to overlay a v3 against a v2, check that in the trial first.

What "approved" means here

Approval is a label you define — "Not approved", "Changes requested", "Approved" — with a colour, so anyone can see the state of a job at a glance and search for everything in it. Custom label sets come with the Advanced and Professional plans, and commenting is on the Professional plan, switched on per folder.

There is no automated routing, deadline or reminder engine. That suits teams who want the artwork, the feedback and a visible decision in one place; a regulated packaging workflow with enforced approval chains needs a dedicated system.

Print and packaging artwork: what to watch

A multi-page PDF is approved as one file. For page-by-page sign-off, split the document before uploading.
Filecamp shows what the artwork looks like; it is not a preflight tool. It does not check trapping, overprint, separations or ink coverage. Keep that step where it is today.
Large print-ready files transfer fine, and WebDAV is available for bulk uploads.

What to look for in an artwork approval system

Whether outside reviewers cost a seat — per-user pricing is what makes approval tools expensive once clients and printers join.
Whether feedback stays attached to the version it was written about.
Whether the decision is recorded on the file, and whether you can find every job in a given state later.
Whether reviewers see your brand or the vendor's.
What happens after approval: does the artwork live on in a library the whole company can use, or only inside the approval tool?
Which file types open in the browser, so reviewers do not need the design application.

Questions people ask

Is artwork approval the same as online proofing? Nearly, and the same tools do both. Proofing usually means the comment-and-revise loop on any creative file; artwork approval puts the emphasis on the sign-off before print or publication. See online proofing.

Can I include a printer or an agency? Yes, through a secure link, or as a user with access to just that folder.

Can I see who approved something, and when? The label shows the current state, and comments and versions carry their author and time.

Which files can be reviewed? PDFs, common image formats and many design formats, including AI, EPS and PSD, previewed in the browser.

What does it cost? From USD 29 a month with unlimited users; commenting is on the Professional plan at USD 89. See pricing, or start a 30-day trial with no credit card.

File collaboration, solved.

These days, everyone is drowning in email, especially creative businesses and their clients who are reviewing and commenting on designs via email. Beyond the sheer volume of messages back and forth, email is a twisting thread and there is always the risk of reviewing the wrong version of a file.

With Filecamp’s Online Proofing & Approval tools, creative businesses and their clients can forget about emails and phone calls to handle reviews, comments, and approvals. All notes and revisions are stored right with the project, right on your Filecamp. You can provide access to the files for review on your Filecamp to anyone who is involved in the project.

No software to install or download, for you or your clients ... you just need a browser and access to the internet.

COMMENT

With Filecamp you can easily add comments to your files. You can even place markers to point out exactly where you want your changes made.

APPROVE

Review, comment on and approve your files with labels that make sense for you and your workflow. Everyone involved in the project will know exactly which proofs are approved and which needs a little extra work.

INVITE

Send review invitations to get things started. Anyone with an email address can be included in a review workflow, even if you haven’t added them as users on your Filecamp.

SAVE TIME

Access, review, and approve files anytime, anywhere on PCs and Macs. This makes it the ideal solution for busy, high-performance marketing teams collaborating across multiple locations.

+ get your own Digital Asset Management system!

When choosing Filecamp as your online artwork approval platform, you will automatically get a full-blown Digital Asset Management platform thrown into the deal. Digital Asset Management (DAM) systems are designed to enable you to store digital assets and assign metadata to your library of images, videos, presentations, logos, design files, documents and other brand assets for better searchability.

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Filecamp gives us the perfect platform for managing secure access to assets, ensuring that our team know exactly where to find the most current version, but also which assets are available to our partners. Building Filecamp into our daily workflow was a smooth and easy process, and makes the sharing of assets a much slicker and more efficient part of that workflow. With file level or folder level access controls for both team members and external partners, we have peace of mind, as well as ease of use. I’d highly recommend Filecamp.
Alasdair McWilliams, The Greater Cambridge Partnership
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Mark Christensen, TRUE™
The alternatives on the market were both messy and expensive”
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We have very much enjoyed using Filecamp. It easy to use, reliable and you were able to offer a solution that wasn’t over-developed and unnecessarily complex. Thank you!
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“… Filecamp without a doubt has saved us time, money and has simply allowed us to serve our customers better.”
A problem our company faced was how to successfully organize and manage the hundreds of proofs that we have for one single project? After researching several different solutions we thankfully found Filecamp. Our clients and employees love being able to view all proofs in one place, from anywhere. It’s notable that our emails were cut down by about 60% per project when we moved to online proofing. Filecamp without a doubt has saved us time, money and has simply allowed us to serve our customers better. Thanks again for an amazing program!
Jasmine Ruth, Deluxe Design
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