Edit files

File names, file descriptions and metadata can be edited at any time.

Editing a single file

To edit the name, description, or metadata of a single file, click on the file and you will see all information about the file in the Sidebar.


Or double-click on the file to view a larger preview and edit the information in the Sidebar.


In the Sidebar you can view and edit the following settings for this file:

  • Name – file name.
  • Description – file description.
  • Tags – add tags/keywords that describe the file (remember to press enter after each keyword). Read more about Metadata.
  • Author – add an author name if this makes sense to your workflow.
  • Copyright – add a copyright note if there are any specific restrictions in this file usage.
  • Expiration – choose an expiration date if you want this item to expire. Read more.
  • File links – will open a window where you can copy the direct link to the file, or to some predefined lower resolution versions (images only). Can be used to embed the file on other websites, in emails, social media outlets, and more.

Edit multiple files

Using keyboard shortcuts, you can select multiple files.

To select multiple consecutive files:

  1. Select the first item.
  2. Press and hold Shift.
  3. Click the last item.

To select multiple non-consecutive files:

  1. Press and hold Ctrl (control on Windows) or  (command on Mac).
  2. Select all files you want.

Then click the Context menu  icon in the sidebar and choose Edit multiple files.


A window will pop up where you can edit the following settings for the files you have selected:


Simply make the desired changes and click UPDATE FILES to save the changes.

Notice: When editing multiple files there can be a delay of up to 5 minutes before you can see the actual change on each file. This is because we use embedded metadata (where the information is written into the files).

This article reviews the following topics:

Notice: Only Administrators or users with permission to "Edit files & folders" are able to edit files. Read more.