Administrators and users with permission to “Manage users” can add, invite and manage users and get a quick overview of their folder permissions, to make sure they only access the files and folders you want them to access.
Add a user
Navigate to Admin > Users from the Main menu ().
To create a new user click the Add user icon in the header menu. Enter a username (preferably an email address) and click Create. The user is now created and can be seen and edited from the Users List.
When you have given the user the correct permissions you can send the new User an invite with the users login credentials.
Editing a user
Navigate to Admin > Users.
Select the User you want to edit and a menu will appear to the right, where you can change the details of the user.
Specify a Username (preferably an email address).
You may add a description that describes the user. It could be the user´s real name or the company/department of the user.
Check this checkbox if you want to disable the user in changing its own login informations. Also, locked users are not able to create Collections, use Favorites, and setup Notifications. Recommendable if you allow multiple users to share login credentials.
By default, the person who registers for a Filecamp account is the Administrator of that account. Additional Administrators can be created as necessary. Just check the Administrator checkbox, and this will overrule all other user, admin, and folder permissions.
Important facts about the Administrator user role:
- Administrators need to have a valid email address as username. If there are any issues with your account, we'll send all your Administrators notifications about the problems. This is to ensure your account is safe and secure.
- You can have as many Administrators as you like, and you need to have at least one Administrator in your account.
- Only Administrators can view and edit other Administrators.
- Administrators is a powerful feature if you are utilizing our white label approach to resell Filecamp on to your clients. Administrators will be the only one knowing that Filecamp is behind the platform.
Assign specific User permissions to e.g. your company’s employees, customers, vendors, and other outside partners, so that they can manage certain user tasks them self:
- Create folders – permission to create new folders. Read more.
- Edit files & folders – permission to edit files & folder settings. Read more.
- Change label on files & folders – permission to change labels on files & folders. Read more.
- Move/copy files & folders – permission to move files & folders. Read more.
- Share files & folders – permission to create shared links to files & folders. Read more.
- Move files & folders to trash – permission to move files & folders to the trash. Read more.
Assign specific Admin permissions to e.g. your company’s employees, so that they can manage certain admin level tasks:
- Manage folder settings – permission to view and edit the advanced folder settings. Read more.
- Trash access – permission to view and restore deleted items. Read more.
- Manage users – permission to manage users including their permissions. Read more.
- Log access – permission to view all log entries and keep track of all activity in your account. Read more.
- Manage themes – permission to customize your account to reflect your company or your clients brands. Read more.
- Manage labels – permission to manage labels and labelsets. Read more.
- Manage tags – permission to manage the list of tags that can be attached to your files. Read more.
- Manage shares -permission to view, edit, and delete your users shared links from one central location. Read more.
- Manage WebDAV – permission to access your WebDAV (FTP) settings. Read more.
- Manage pages -permission to create and edit pages and assign them to specific themes. Read more.
- Manage templates – permission to edit message templates for upload, commenting, and label changes. Read more.
- Storage access – permission to see how much storage space you have available. Read more.
Shows you a list of the folders this user has access to, including the permission level (View, +Download, +Upload) to each folder. You can easily change, add, or remove folder access directly from this menu.
By default all new users have + Upload permission to the folders they have been granted access to. You can easily limit their access on folder level to View only or + Download.
TIP: You can also see and edit exactly which users can access a specific folder by entering any folder and click Permissions. See how.
You can easily send (or resend) an invite email to a user. Navigate to Admin > Users from the main menu.
Click the Context menu icon on the users list. Choose Invite.
The users password will now be reset and an email will be sent to the user containing a link where the user can enter their preferred password and log in.
The more users you have accessing your Filecamp the more you have to deal with user management.
Bulk add & Invite users is a great way to automate access for a whole bunch of people in one go, but fails to handle ongoing access requests from your external partners. Filecamps Access Requests feature (Pro plan only) takes off some of the headaches dealing with such requests.
When enabled new users can request access themselves directly from the login page and fill in a simple form with their email address and name + up to three custom input fields.
Manage Access Requests
As an admin, you can monitor pending Access Requests by going to Admin > Users where you can Approve or Reject access for each request.
Once an Admin has approved access and mapped the new user to an existing user permission profile, a user account is created automatically and the user gets an email with instructions on how to create a password and log into the system.
If an Access Request is Rejected it will just be deleted and nothing more will happen.
Admins can choose to be notified by email message when there are new Access Requests. This option is only available if you have pending Access Requests.
When Approving an Access Request you need to choose an existing user to copy User permissions, Admin permissions and folder permissions from, to ensure the new user only accesses the folders you want them to access.
Enable Access Requests
For maximum flexibility, the Access Request feature can be enabled/disabled on the Theme level. So if you are operating with multiple themes you can turn this feature on for some of your Themes only. Read more about Themes.
Custom input fields in the Access Request form
If you like you can add a few custom fields on the Access Request form.
Then users who requests access will be prompted to fill out these fields:
The text entered in these custom fields is shown in the Access Request approve menu. And is also shown in the email message if you have checked the “Notify me on new requests” checkbox.
Change a users password
Admins can easily change the password for an existing user.
Locate the user in Admin > Users, click on the Context menu icon and select Password.
Type a new password if you want to change the password. You will need to type the new password twice to confirm. Then click SAVE.
When adding a user it’s sometimes easier just to copy all user, admin, and folder permissions from an existing user.
Go to Admin > Users from the main menu. Click the Context menu icon. Choose Copy.
Enter a username and click Create. The new user is now created and have the same user, admin, and folder permissions as the user you have just copied.
You can now send the new User an invite with the users login credentials.
Navigate to Admin > Users from the main menu.
Then click the Context menu icon on the users list. Choose Delete.
The user has now been deleted and will no longer have access.
Log in as another user
The option to log in as another user gives you the ability to view Filecamp as another user. For example, before sending an Invite to a user, you might want to view Filecamp as this user to ensure that everything (including folder permissions) is set up properly. Also useful if you want to set up notifications for your users.
Using the Log in as feature, you will view Filecamp from that user’s perspective and be able to perform all actions based on that user’s permissions. Any action that you perform will display in the Log.
To log in as another user, do the following:
- Go to Admin > Users.
- Navigate or search for the user you want to impersonate.
- Click the Context menu icon on the users list. Choose Log in as. This will log you in as the user in the same browser and tab.
- When you have checked the view from this users perspective, you should Log out. You will then be directed back to the login screen, where you can log back in as yourself.
Bulk add & invite users
Who wants to be alone? Working with others is much more fun (at least sometimes ;). Invite as many users as you want, there are no limitations.
Navigate to Admin > Users.
Then click the Invite icon in the top navigation menu. You can now create and invite multiple users in one operation. Just enter or paste a list of email addresses (comma/space separated or one per line).
Select which user to copy access and permissions from. And click Send invites.
The users has now be added, and emails with login credentials has been sent to each user.
These new users will now have the exact same User, Admin, and Folder Permissions as the user you have copied permissions from.
Delete multiple Users
Navigate to Admin > Users.
Select the users you want to delete e.g by using keyboard shortcuts. Then press the DELETE button in the Sidebar.
All the selected users are now deleted and will no longer have access.
Bulk permissions update
A real time saver if you need to update multiple users in one go.
Navigate to Admin > Users.
Select the users you want to update. Click the Permissions button in the Sidebar. A Bulk permission update window will appear, where you can select which user you want to copy permissions from.
You can choose to update user/admin permissions or folder permissions only.
TIP: When checking the Update folder permissions checkbox, you can choose Don't remove folder permissions (add only).
This is a very useful feature if you need to give multiple users permission to an additional folder, without changing the folder permissions they already have. Eg. you could create a user with permission to a folder, and use this user as a "template" to add the folder permission to other users.