How to Add comments, markers and replies to a Proof (for non-admin level users)
For a regular Filecamp “User” opening a proof can be as simple as opening an email and clicking on a link. Below are the basic steps involved.
- Change Label
Change Label for a specific page.
- Add comment
Start to write your message in the “Add a comment” field and click save. After you have clicked “Save” you can add a marker if you want to assign the comment to a specific location on the page/file.
NOTICE: All comments are locked after 1 minute and thereafter can’t be edited or deleted. Other users can’t see your comment until 1 minute after you have saved them.
- Open / closed comments
Quick overview of all open comments for the entire document. Open comments means work that needs to be done.
Lets you assign your comments to a specific area on the preview. When you click on a marker the corresponding Comment will highlight in the Comments column.
All previous versions of the specific file are archived and easily accessible. You can quickly toggle between previous versions of the page/file.
- Upload new version
If you have permission to upload you can upload a new version to this specific file. All old versions are stored and are can be toggled between.
- Choose between different views
Choose to view this file in Thumbnail view (multipage pdf files only), Page view, Comments log view or Print view.
- Download file
If you have permission to download you can download the file.
- File tree
The folders in the file tree is the folders this user has access to.
- Deep linking
If you copy the URL and and send it to another User (with access to this folder) the user will see excactly the same view when he logs in as you do.
When reviewing multipage pdf files you can change page by entering a page number. Or use the keyboard right and left arrows.
- Send email
When you are done reviewing, commenting and Proofing click the “Send email” button which will launch your default e-mail application with a standard message and a direct link to this specific file. You may enter a message e.g. “I’m done .. pls check the issue on page 3”. The recipients of the e-mail are the other users that are on this folders Mailing List.
If it’s a multipage pdf file you can see a thumbnail view of all pages and add comments and label changes to each page. Click on the “Thumb views” button to see thumbnail view of all the pages in the pdf file. You can use the same features as in the Page view, but with a few modifications.
- Change Label
Change Label for a specific page or a range of pages. Select multiple pages by holding down the shift key while selecting the pages.
- Open Comments
See if a page has any open comments, and click on the Comments icon to go directly to the page comment.
NOTICE: Currently you can only proof pdf files and images. But we are working on being able to support proofing and commenting on video, audio and swf files as well.